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The structure of a typical formal letter






1. Letterhead Brownlee & Co Ltd
2. Sender’s address 5 High Street, Blackheath, London SF3B 5 HY
3. Recipient’s address Mr. C. Chamberlain Managing Director Evans Universal Ltd. Lord Shaftsbury Avenue, London W1 A 7WW
4. Date 1st May 2011
5. Salutation Dear Mr. Chamberlain,
6. Introductory paragraph Thank you for your letter of 22nd October enquiring about our range of office equipment.
7. Main paragraph I enclose an up-to-date price list and our latest catalogue which I hope includes something of interest to you. You will notice that we offer very favourable terms of payment.
8. Concluding paragraph I look forward to hearing from you again.
9. Complimentary ending Yours sincerely,
10. Signature  
11. Typed signature Mr. James Brownlee
12. Position/ title Professor of Michigan University

 

Ways of salutation

To a company Dear Sirs
To a man if you don’t know his name Dear Sir
To a woman if you don’t know her name Dear Madam
To a man Dear Mr Smith
To a married woman Dear Mrs Smith
To an unmarried woman or a girl Dear Miss Smith
To a married or unmarried woman (if her marital status is not known to you or if she herself prefers to be addressed this way) Dear Ms Smith
To anyone concerned To whom it may concern
To a department Sales Department

 

Ways of closing a formal letter

Yours faithfully

Yours truly/ Truly yours/ Very truly yours

Yours sincerely/ Sincerely/ Sincerely yours


Appendix 9.

Reviewing songs and music

 


Appendix 10.


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