The structure of a typical formal letter

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1. Letterhead	Brownlee & Co Ltd
2. Sender’s address	5 High Street, Blackheath, London SF3B 5 HY
3. Recipient’s address	Mr. C. Chamberlain Managing Director Evans Universal Ltd. Lord Shaftsbury Avenue, London W1 A 7WW
4. Date	1^st May 2011
5. Salutation	Dear Mr. Chamberlain,
6. Introductory paragraph	Thank you for your letter of 22^nd October enquiring about our range of office equipment.
7. Main paragraph	I enclose an up-to-date price list and our latest catalogue which I hope includes something of interest to you. You will notice that we offer very favourable terms of payment.
8. Concluding paragraph	I look forward to hearing from you again.
9. Complimentary ending	Yours sincerely,
10. Signature
11. Typed signature	Mr. James Brownlee
12. Position/ title	Professor of Michigan University

Ways of salutation

To a company	Dear Sirs
To a man if you don’t know his name	Dear Sir
To a woman if you don’t know her name	Dear Madam
To a man	Dear Mr Smith
To a married woman	Dear Mrs Smith
To an unmarried woman or a girl	Dear Miss Smith
To a married or unmarried woman (if her marital status is not known to you or if she herself prefers to be addressed this way)	Dear Ms Smith
To anyone concerned	To whom it may concern
To a department	Sales Department

Ways of closing a formal letter

Yours faithfully

Yours truly/ Truly yours/ Very truly yours

Yours sincerely/ Sincerely/ Sincerely yours

Appendix 9.

Reviewing songs and music

Appendix 10.

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