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Abbreviation punctuation
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A period always follows an initial.
Thomas Lee Preston T.L. Preston
Margaret Simpson Bates Margaret S. Bates
A period generally follows an abbreviation,
page p.
Company Co.
Corporation Corp.
Street St.
Doctor Dr.
Mister Mr.
number no.
international int'l.
Limited Ltd.
Incorporated Inc.
There are some abbreviations that do NOT use periods:
Eastern Standard Time EST
as soon as possible ASAP
very important person VIP
close of business COB
Personal Computer PC
Vice President VP
Date of Birth DOB
Some abbreviations use slashes:
| 05/16/76 08/25 c/o D/d O/S N/A |
May 16, 1976
August 25
in care of
delivered
out of stock
not applicable
BUSINESS STYLE: Body of an Application Letter
A letter of application generally has four parts.
Application Letter Examples
| 1. OPENING |
| I am writing in response to the advertisement in the paper. |
| R |
| I am applying for the position of secretary. |
| Enclose your resume. |
| I am enclosing my resume. OR My resume is enclosed. |
| 2. PURPOSE |
| Tell when you'll follow up. |
| I will call you next week. OR I will telephone you on Monday. |
| 3. ACTION |
| Be positive. |
| I look forward to meeting you. OR I look forward to talking with you about the position. |
| 4. POLITE EXPRESSIONS |
PUNCTUATION: Greetings
Colon
Use a colon (:) after the greeting in a formal, business letter.
Dear Mrs. Bok: Dear Sirs: Dear Madam:
Comma
Use a comma (,) after the greeting in an informal, personal letter.
Dear Mother, Dear Richard,
Period
These titles end in periods.
Mr. Smith Any man
Ms. Schwinn Any woman
Dr. Ross A man or woman who is a medical doctor (M.D.) or who has an academic degree (Ph.D.)
Mrs. Jones A married or widowed woman
BUSINESS STYLE: Formal or Informal
| Informal English I want... I want a new position. I want to be a secretary. |
Use formal English in business letters.
Formal English I would like...
I would like a new position.
I would like to be a secretary.
Offer
Gentlemen:
We thank you for your letter of 28 June, and are glad to inform you that all the items listed in your enquiry are in stock. We are enclosing a proforma invoice for the aluminum fittings you are interested in. If you wish to place a firm offer, will you please arrange for settlement of the invoice by draft through your bank, and advise us at the same time.
We can guarantee delivery in Melbourne within 3 weeks of receiving your instructions. If you require the goods urgently, we will arrange for them to be sent by air, but this will, of course, entail higher freight charges. We are enclosing details of our terms of payment, and would be happy to discuss discounts with you if you would kindly let us know how large your orders are likely to be.
We are looking forward to hearing from you, and assure you that your orders will receive our immediate attention.
Yours truly,