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Arranging a conference. Socializing.






Arranging a conference. In order to succeed in negotiation and to reach all the objectives you should organize the conference properly. Careful arrangement of a business meeting will show others that you are a great meeting organizer. If you don't take your time and prepare the meeting successfully, others will lose respect for you and see that you are in lack of leadership skills. Arranging a business meeting is all about preparation and ensuring that you have everything ready to go before the meeting participants. This event will show your ability to establish relationship, so you should do everything with corporate hospitality and be aware of cultural specifications of all the participants in order not to make a gaff and to generate goodwill.

While starting the preparing you should define the purpose of your business meeting. Be sure to include all of the reasons for holding the business meeting. Choose a meeting time and arrange the venue. Take the time when the majority of the members can meet. Make necessary reservations with room scheduling. It may set you back a lot of money, but as a superior, who wants his company to go ahead, you should organize everything in the best way, no matter how much it will cost. So, schedule a room that has enough seating for all of the meeting's participants.

Then make an agenda for the meeting. Include in it the topics that you will cover and how long each person will have to speak. Don’t go overtime. Be sure the meeting time and location are clearly printed on the agenda. Ask a co-worker to look over the agenda to make sure it reflects how the meeting should go.

Follow up with each person in advance to confirm his attendance. Discuss with each person his responsibilities in the meeting. Provide any necessary support for presenters. Send a reminder notice in 24 hours before the meeting starts including any last minute changes to the agenda, time or location.

Socializing. Socializing virtually costs you nothing but it can certainly bring in your business. So we should know how to hold a small talking. Small talk might seem to be about nothing important, but everything is on the contrary. Being able to make a small talk will allow you to make yourself a part of a group. It will set the stage for more serious types of communication. Small talk is an informal conversation. We use the term ‘small talk’ because it is not about exchanging information or making decisions or having serious discussion. It’s a way to avoid uncomfortable silences and build stronger relationships. Be friendly and polite with your partner. Try to catch his imagination. Ask his opinion about the issues which are going to be discussed during this conference, and give yours. Socializing before the conference, even if it is informal, is a step to a big negotiation. When we hear the word ‘negotiation’ we may probably think, that two persons make some concessions until they find a compromise, but this is only one of the phases of a negotiation. Which is called, by the way ‘bargaining’. The other phases of a negotiation are:

· Relationship building (getting to know the other person, exchanging information about the two companies, discussing the market and simply building trust).

· Stating needs, exploring initial positions and asking questions.

· Bargaining.

· Closing the deal.

And a great part of the final solution of this deal depends itself on socializing and your ability to establish a relationship.

 


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