Closing Signature

The closing and signature at the end of the letter are usually spaced from the right margin and aligned under the address and date that appear in the upper right-hand comer. (See the illustrations.) If there is any possibility that the person receiving your letter may not be able to read your signature (because of a difference of handwriting styles), you should care­fully print or type your name under your handwritten signature. Remember that when the reader answers your letter and addresses the envelope, he/she must be able to spell your name clearly and correctly. Your letter is the only guideline to spelling your name and ad­dress correctly.

Impact on the Reader

In summary, a good letter must be clearly thought out, and clearly organized on paper. Its message should be understandable to the reader and its appearance on the page should be well-balanced, like a picture in a frame. A letter, remember, carries the writer’s unspoken thoughts and silently reflects the writer’s personality. Each letter is a personally creative act of real communication.

SOCIAL LETTER SAMPLES

APOLOGY (Formal)

38 Riches Street

Wolverhampton

West Midlands

September 10^th, 2015

Dear Mr. Smith,

I would like to apologize for not having answered your very kind letter sooner; but I have been away on a trip and just returned today.

Th photographs and audio files which you sent are beautiful. My family and I appreciate them very much indeed. They are the best kind of remembrance, and we are grateful.

Again, please accept my apology for the delay. And please give my best regards to your family.

Sincerely yours,

Your student Abigale Monk

CONDOLENCES (DEATH IN THE FAMILY) FORMAL

Flat 58,

Block of flats 3”A”

Snejnaya Street

Moscow-city

Russia

October, 9^th, 2014

Mr. and Mrs. Sanders,

I am saddened to hear the news. Please accept my deepest condolences and sympathy in your time of sorrow.

Your neighbour

Richard Thunderstorm

Condolences (DEATH IN THE FAMILY) INFORMAL

Flat 58,

Block of flats 3”A”

Snejnaya Street

Moscow-city

Russia

October, 9^th, 2014

Dear Abigale,

We’re sorry to hear about your grandfather. We all share your grief. He was a wonderful man and we shall all miss him very much.

Please call us if we can help in any possible way.

In sympathy,

Steven Catt

CONDOLENCES ON ILLNESS (FORMAL)

213 Oak Lane

Cambridge

England

September 15^th, 2015

Dear Mrs Abrahamson,

We are very much sorry to hear about your illness and hope that you recover soon. Take care of it, speedy recovery.

Yours

John Appleton

FILLING OUT FORMS AND PRACTICE IN VOICE PRESENTATIONS