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Russian components in brackets.
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1. Once you have been asked to (выбрать место проведения и организовать) a conference, there are certain key points you will need to know before you can actually (резервировать места в гостинице).
2. The first, (наиболее важным пунктом), is the number of delegates attending conference.
3. The next thing to decide is what you actually (желаете достичь) with your conference; is it а (учебный семинар) or are you having a sales lunch?
4. You may (собрать всех своих коммерсантов) and you show them a new product.
5. Then you have to decide how long (ваша конференция должна продлиться), how many days (вы полагаете) you're going to need and what time of the year you want to hold in.
6. The type of activities and functions (может зависеть от погоды), for instance, if you (намереваетесь провести) an evening garden party.
7. And of course you need to know (кто фактически оплачивает конференцию).
8. Usually the company pays for (большую часть конференции) and the delegates pay for their drinks and (телефонные разговоры и другие услуги).
9. If you have a very large meeting in the ballroom you may need people sitting (рядами как в лекционном зале).
10. You also need to know (какие освежительные напитки) your delegates will require.
11. If you've got a conference of twenty delegates, perhaps only (для десяти потребуется размещение в гостинице).
12. And finally, if this is a residential conference, are the delegates going to (организовать свой отдых)?
Reading and discussion
Task 1 Read the text and translate it.
Once the decision to meet in Rangue has been made, the Tai Tourist Association is happy to advise on all the details connected with organizing and promoting your meeting. Services include the following.
• Introductions to professional meeting organizers and display companies.
• Information about, and liaison with, Hong Kong public figures to provide welcome addresses at opening ceremonies and dinner functions.
• Public relations contacts with local TV, press, and trade media.
• Advice on Customs and Immigration procedures to facilitate entry for delegates and speedy clearance for literature and display material.
• Special arrangements for an TTA representative to attend preceding events in order to assist in promoting Rangue as the next destination with supplies of appropriate literature and display materials, film, and audio visual presentation.
• Providing supplies of promotional literature for your mailing to potential delegates. This will assist in generating maximum interest and attendance. Material can be overprinted with the organizer's own text.
• Listing of the event in the Association's calendar, 'Coming Meetings, Conferences and Exhibitions', widely distributed throughout the world and updated biannually.
• Ideas on 'Theme' evenings for gala functions with the names of suppliers and cost. A comprehensive list of local entertainment groups and arts and crafts specialists that can be hired for social programs.
• Details of exciting and educational tours for accompanying persons who are not attending the meeting sessions.
• Arranging for a 'Welcome' banner to be displayed at the airport.